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How To Plan And Organize A Basketball Tournament

basketball courts at Spooky Nook Sports Complex in Manheim, PA
by Nook Meetings & Events on August 16, 2019

basketball court inside Spooky Nook Sports Complex in Manheim, PA

The rewards of hosting a basketball tournament are worth the time spent planning. Tournaments bring youth and adult teams together for fun, friendly competition. They can also be perfect fundraising events.

If you're hosting a basketball tournament, you'll want to get a hand on the essential items — from choosing a venue to keeping score. Here are the key elements to consider when planning a basketball tournament.

Planning Early

Each minute spent planning a tournament pays off. Organizers need to find an appropriate venue, register teams to compete and book tournament staff.

Choosing a Venue

Your venue is one of the most important items to consider for a basketball tournament. The number of courts, court conditions, and parking are all key elements of a basketball tournament venue. Successful venues are clean, energetic and comfortable for guests to navigate. Access to highways, dining and lodging will help teams and fans commit to your tournament.

Selecting the Dates

Schedule your tournament around sports events, holidays and other conflicts for maximum attendance. If your venue has outdoor courts, plan around seasonal changes to avoid bad weather. Consider choosing a venue with indoor basketball courts for the perfect setting.

Shaping the Tournament

Basketball tournaments can be for youths or adults with variations of play. Organizers must create competition brackets, determine elimination rules and decide on the rules of the game. Think about whether you want to host teams of 3-on-3 or 5-on-5 and play full-court or half-court games.

Staffing the Tournament

Tournaments need referees to officiate. Ensure your venue can book official staff for your tournament. Other vendors to consider are food and beverage service, guest relations and security staff. From ticket-takers to statisticians, check with your venue for help staffing your tournament.

Registering Teams

Teams need an easy way to enter the tournament. Create registration rules and costs and establish your open and closed registration dates. Organizers must strive to adhere to these dates to ensure fairness for all competitors. Registration should include:

  • Player name
  • Team name
  • Pricing information
  • Open and closed dates
  • Tournament dates
  • Facility information
  • A waiver of liability

Consider adding a waiver to limit your liability. Sports insurance is another way tournaments can cover injuries to players, staff, guests, and volunteers.

Giving Awards

Teams compete to win — give them an award! Medals, ribbons, and trophies are great for recognizing competition winners. Order yours early. Awards help players increase their self-esteem, and give families reasons to take photographs and celebrate.

Host Your Basketball Tournament at Spooky Nook Sports

On the day of the tournament, there is a lot of moving pieces! Delegate as many responsibilities as you can to staff and volunteers.

From scheduling to staffing, we can help. If you're putting together a basketball tournament, contact us. We have 10 full-size indoor hardwood basketball courts on a centrally located campus with an on-site hotel. Get in touch with us today!