Learning how to create more effective meetings is a skill worth acquiring. Whenever you lead a business event where you need to get things done, you can increase productivity by implementing the following tips:
1. Writing and Setting an Agenda Ahead of Time
A streamlined and concise agenda can help get more done and can keep everyone interested and engaged. When writing down what you want to accomplish in your meeting, consider your most-important goals and to-dos. Focus on those instead of less-crucial ideas and share your meeting plans with all attendees so everyone can prepare.
2. Choosing A Location
A meeting doesn't just have to happen in a boardroom or the "typical" meeting space. An unorthodox location can make the event more fun and can help keep attendees' attention on your agenda. Spooky Nook Meetings & Events, for example, has more than 700,000 sq ft of space that can accommodate up to 10,000 guests and is located inside the largest indoor sports complex in North America. Within this venue, there is plenty of room for corporate team building activities, custom meeting room setups, and overnight accommodations in our on-site hotel. Consider hosting a meeting in a suburban area due to the advantages of affordability.
3. Actively Involving All Attendees
Give everyone a role, so you get engagement from everyone who attends. Consider asking questions of specific teams or engaging with attendees individually. This will allow you to create more productive meetings and show that you value everyone’s contribution.
4. Asking for a No-Device Event
Ask attendees to leave devices at the door and hand out pens and paper. This way, no one is distracted by texts and can focus on the items at hand. If you’re wondering how to get more done with fewer distractions, reducing mobile device use is the secret.
Be sure to indicate the meeting is device-free ahead of time. Tablets and phones are so ubiquitous, some people may need a little time to get used to the idea.
5. Reducing Tardiness
When people arrive late, it distracts other attendees and interrupts the flow of the meeting. It can also be rude to anyone who is speaking or presenting. Have a “no lateness” policy. Let attendees know that anyone who cannot make it on time will not be able to attend the meeting.
Still Looking for a Space for Your Next Business Meeting or Event?
Spooky Nook Meetings & Events can handle anything from small meetings to full tradeshows, and we can offer combined networking, activities and teambuilding for your business event, too. We can provide a range of beverage and food choices to refresh your team and space where you can get plenty of work done.
Contact us to request information or schedule a tour to book our innovative and unique space for your next business meeting!
